Assigning roles to viewers

You will use your external Viewer Management System (VMS) to assign viewers with specific roles. For example, you might want your employees and partners to have access to the latest training videos, but not your prospects and customers.

1. Assign user roles in your external Viewer Management System (VMS).
2. Contact your account manager to connect your VMS to Brightcove Beacon.

3. Login to the Beacon Studio. In the left navigation, click Registered Users and then Users.

   

4. Click on a user name.

5. In the Overview section, any roles assigned to this user will be listed. Note that this is a read-only field, and is defined in your VMS. If no roles are associated with this user, then you will see N/A.

   

Managing roles in Beacon

You will add, update, and delete roles in Beacon Studio.

Adding roles

1. Login to the Beacon Studio. In the left navigation, click Registered Users and then Roles.

   

2. Click Add role.

3. Enter the name for a role and click Add role.

   

Updating roles

1. To edit an existing role, click associated with the Role name.

   

2. In the Edit role dialog, update the role name and click Update.

   

Deleting roles

1. To delete an existing role, click associated with the Role name.

   

Assigning roles to Series and Seasons

You can use Beacon Studio to assign roles to your Series and Seasons. These content types use a similar method for entering roles.

Let's walk through the steps for adding roles to a series.

1. Return to Beacon Studio and do the following:

   1. In the left navigation, select Media
   2. Expand Library and select All series
   3. Either create a new series or click on an existing series Name

   

2. In the left navigation, select Availability. Here, you can add roles to rule sets.

   • Either click to edit a rule set
   • Or click Add new rule set

   

3. Scroll down to the Roles section and enable the toggle. You have the option to select roles for this series:

   • All - All viewers have access to this series
   • Select roles - Click in the input area to select from a list of roles that you defined in the Adding roles in Beacon section

   

4. Click Save.

5. To set roles for seasons, click the season name, select Availability, and either edit or create a rule set.

   

Assigning roles to OTT playlists

You can use Beacon Studio to assign roles to your OTT playlists.

1. Return to Beacon Studio and do the following:

   1. In the left navigation, select Media
   2. Expand Playlists and select OTT playlists
   3. Either create a new playlist or click on an existing playlist name

   

2. In the OTT playlist details, click Edit Settings.

   

3. In the Playlist settings dialog, do the following:

   1. Select Availability
   2. Either add a new rule set or edit an existing rule set

   

4. Scroll down to the Roles section and enable the toggle. You have the option to select roles for this series:

   • All - All viewers have access to this series
   • Select roles - Click in the input area to select from a list of roles that you defined in the Adding roles in Beacon section

   

5. Click Save.

Assigning roles to pages

You can use Beacon Studio to assign roles to your Beacon pages.

Pages

1. Return to Beacon Studio and do the following:

   1. In the left navigation, select Layout
   2. Either create a new page or click on an existing page name

   

2. In the Availability section, click .

   

3. In the page dialog, do the following:

   1. Select Availability
   2. Turn the toggle on for Roles.

   

4. You have the option to select roles for this series:

   • All - All viewers have access to this series
   • Select roles - Click in the input area to select from a list of roles that you defined in the Adding roles in Beacon section

   

5. Click X to close the dialog and save your changes.

Secondary pages

1. To assign roles to secondary pages, in the layout list, select Secondary pages.

   

2. Click the page settings icon associated with the page.

   

3. Add roles as described in the section above.

Assigning roles to movies

You can use Beacon Studio to assign roles to your videos/movies. To do this, you will create a custom field and assign role values to it. Beacon custom fields are automatically synced with the Beacon CMS and your Beacon apps.

1. Return to Beacon Studio and do the following:

   1. In the left navigation, select Admin
   2. Select Video Fields
   3. Click Add Custom Field

   

2. Create a new custom field as follows:

   1. Enter a display name of beacon.roles
   2. Select a Type of Text
   3. Add a description
   4. Click Save field

   

3. You are ready to assign roles to videos.

   

4. Navigate to the Media module and select a video:

   1. In the left navigation, select Media
   2. Click the Name of a video for details

   

5. Scroll down to the Custom fields section and assign roles:

   1. In the Custom fields section, click Edit
   2. Scroll down to beacon.roles
   3. Enter one or more roles in the text area, separated by a comma.
   4. Click Save

   

Assigning roles to Channels and Live events

To assign roles to Beacon Channels and Live events, you will use the Beacon CMS.

For details, see the Controlling Viewer Access with Roles document.

Understanding the viewer experience

The viewer will only see content in the Beacon app if their user account is has any of the roles associated with the content.

1. In the Beacon app, I have logged in as jdoktor. Notice the movies that display in the playlist for the BCLS page include Mom and Fawn.

   

2. Let's see why this video appears for this viewer while logged in. In Beacon Studio, the Mom and Fawn movie has the following roles assigned to it:

   • Admin
   • Gold

   

3. As defined in your external VMS, this viewer (jdoktor) has an Admin role.

   Since the viewer has a role associated with the asset, then they can view this asset.

4. Now, let's log into the Beacon app as a different viewer (mboles). Notice that this viewer does not see the Mom and Fawn movie in the playlist.

   

5. If we look at the roles for this viewer (mboles), we see that they have a role of Silver assigned to them in your VMS.

   Because neither the Admin role nor the Gold role is assigned to this viewer, they cannot view the asset.

   Remember, if an asset has no roles assigned to it, then all viewers can see that asset.