Assigning roles to viewers

You will use your external Viewer Management System (VMS) to assign viewers with specific roles. For example, you might want your employees and partners to have access to the latest training videos, but not your prospects and customers.

Contact your Customer Success Manager to connect your VMS to the Brightcove Beacon CMS.

Adding a role

You will add roles in the Brightcove Beacon CMS.

1. Return to the Brightcove Beacon CMS and click .

   

2. In the left navigation, select Roles.

   

3. Click Add new role.

4. In the Create New Role dialog, enter a name for the role and click Save.

   

5. To edit an existing role, click it's corresponding role ID.

6. In the Edit role dialog, update the role name and click Update.

   

Assigning roles to content

The following content types can be shown or hidden based on the viewer's role:

• Movies
• Series, Seasons, and Episodes
• Channels and Live Events
• Playlists and Pages

You will use the Brightcove Beacon CMS to assign roles to your content. These content types use a similar field for entering roles.

Let's walk through the steps for adding roles to a series.

1. In the top navigation, select Programs. In the left navigation, select Series.

   

2. In the Edit series screen, select Rights & Scheduling.

   

3. Click Select/Unselect All Roles to select all available roles.

   

4. Or, click inside the Asset roles input area and select a role from the list of available roles.

   

5. You can assign roles to other content types in the Rights & Scheduling tab. The other content types include movies, series, seasons, episodes, channels, live events, playlists, and pages.

Understanding the viewer experience

The viewer will only see content in the Beacon app if their user account is has any of the roles associated with the content.

1. In the Beacon app, I have logged in as jdoktor. Notice the movies that display in the playlist for the BCLS page include Mom and Fawn.

   

2. Let's see why this video appears for this user while logged in. In the Beacon CMS, the Mom and Fawn movie has a Asset role of docs_admin.

   

3. Next, let's look at the roles for this app user.

   1. In the top navigation, select Commerce.
   2. In the left navigation, select App Users.
   3. Select the app user ID.

   Notice the roles assigned to this user:

   • docs_admin
   • docs_reviewer

   

4. Since the user has a role associated with the asset, then the user can view this asset.

5. Now, let's log into the Beacon app as a different user. Notice that this user does not see the Mom and Fawn movie in the playlist.

   

6. If we look at the roles for this app user, we see that docs_admin is not included in their roles.

   

7. Remember, if an asset has no Asset roles, then all users can see that asset.